AIRA Self Service

Manage Your Own
Process Easily

From leave requests to expense claims, from payslip access to personal information updates, everything employees need is managed on a single self-service screen. The process becomes visible, moves forward without the employee having to reach HR, and the HR team focuses on higher-value work instead of repetitive operations.
Explore AIRA
How It Works
AIRA for Employee Experience

A Smooth Experience for Employees, a Sustainable One for HR

The self-service screen creates a structure where employees can carry out their day-to-day HR tasks on their own, while HR teams can focus on more strategic areas instead of sharing information, tracking status, and answering repetitive questions. The process becomes faster, more visible, and more sustainable for both the employee and the organization.

Start Your Own Request, Manage Your Own Process

Leave, expense, advance, and similar employee requests are created directly from the self-service screen. The employee tracks what stage the request is at; the process never turns into an email chain or verbal follow-up.

Direct Access to Personal Information and Documents

Profile information, payslips, leave records, and documents shared specifically with the employee can all be viewed on a single screen. There's no need to write to HR or request a document to access information.

The Burden on HR Is Reduced

Repetitive questions like "How many days of leave do I have left?", "Has my document been uploaded to the system?", "Who is my request waiting on?" become visible through the system. The HR team shifts from relaying information to managing the process.

The Power in the Employee's Hands

In the Employee's Control, Within the Organization's System

Every Request Starts From the Employee's Screen
There's no need to reach HR, the request enters the system instantly and joins the process.
The Process Stays Visible at Every Stage
The employee knows without asking, HR doesn't have to explain. Uncertainty is reduced.
Personal Information Is Always Accessible
Direct access is provided without needing anyone else for information.
✓
→
AIRA's Approach to Self Service

Bring the Employee's
Interaction With the Organization
Into a Single Flow

In AIRA, self service is designed as a holistic experience layer where employees can move forward without asking HR questions, start their requests, track their processes, and access their personal information with confidence. The goal is to simplify, speed up, and make visible the daily interaction between employee and organization.
  • Leave, expense, and advance requests are entered into the system by the employee
  • The stage a request is at can be viewed instantly
  • Personal information and documents can be accessed securely
  • Payslips are displayed on the self-service screen
  • Repetitive questions directed to HR are noticeably reduced
  • Mobile- and desktop-compatible access is provided
Creating a Request

Leave, expense, and advance requests are created in a few steps and enter the approval process.

Request Tracking

The stage a created request is at can be viewed instantly.

Direct Access to Information

Profile information, documents, and payslip details become accessible from a single screen.

Instant Notifications

The employee is notified instantly when a request's status changes, with no need to follow up.

The Employee Experience Flow

How Does an Employee Manage a Request
Through Self Service?

The Employee Logs Into the System

The employee logs into the system with their own account. Access is available from desktop or mobile devices, no additional setup required.

Selects and Creates the Transaction

Selects the relevant transaction, such as a leave request, expense report, or information update, fills out the form, and submits it.

Tracks the Process From Their Screen

The stage the request is at and whose approval it's waiting on is visible on screen. No need to ask or call.

Is Instantly Informed of the Outcome

The employee receives an instant notification when the request is approved or rejected. The process is completed and recorded.

Sound Familiar?

Are Processes in the Employee Experience Still Running Through People?

HR Keeps Answering the Same Questions

Questions like "How many days of leave do I have left?" and "Was my request approved?" take up a large part of HR's day. The same question, from different people, every day.

Requests Get Lost in Email Traffic

Leave and expense requests are sent by email. It's impossible to track who asked for what or which request was approved.

The Employee Waits for the Outcome

The request has been submitted, but it's unclear when it will be resolved. The employee has to ask, and the process moves forward with uncertainty.

Access to Personal Information and Documents Becomes Difficult

The employee has to wait on HR to access their payslip or their own documents. The process drags on for a simple piece of information.

Explore AIRA
Frequently Asked Questions

We Answer the Questions on Your Mind

Which transactions can be done from the employee self-service screen?

Creating leave requests, submitting expense and advance claims, tracking request status, viewing personal information, accessing documents, and viewing payslips can all be done from the self-service screen. Additional company-specific transactions can also be defined.

Can employees update their own information?

Employees can view and update their personal information within defined permissions. Which fields can be edited by the employee is determined by the administrator.

Is technical knowledge needed to create a request?

No. The self-service screen has a simple, easy-to-understand structure. Employees can easily carry out all their tasks after a brief familiarization period. No training is required either.

Can employees see where their requests stand?

Yes. Created requests are displayed on screen along with information on whose approval they're awaiting and what stage they're at. The employee receives an instant notification when the request is resolved.

Is access from mobile devices possible?

Yes. The AIRA HRM self-service screen can be accessed from desktop and mobile devices. Employees can carry out their tasks outside the office as well.

Does the self-service screen genuinely reduce HR's workload?

Yes. Repetitive questions, request tracking, and information relay become automated. HR teams can focus on process improvement and strategic areas instead of this operational burden.

How is the information employees can see controlled?

Access permissions are defined on a role basis. Each employee sees only their own information and requests. Managers can additionally access their team's information. Sensitive data is always protected.

Does the self-service screen work integrated with other AIRA HRM modules?

Yes. The self-service screen works directly integrated with the leave management, expense tracking, payroll, and employee profile modules. A request created by the employee is automatically reflected in the relevant module.

Meet AIRA

Let's Discover Your Workforce's
Potential Together